A printer is a peripheral output device. It prints data that is processed by the computer. Printers are classified as impact and non-impact printers. The Dot matrix printers are impact printers & Laser printers are non impact printer. Follow the below steps to set up your printer.
- Find an appropriate, flat place to keep the printer.
- Check the USB printer cable and study both the ends. One of the ends is called A end & B end.
- Connect the A end to the computer and B end to the printer. Check one end of the printer power cable to the wall socket and other end to the printer power cord connector.
- Turn the printer ON. Install the cartridge in the printer according to the directions in the printer manual.
- Attach the paper input tray to the printer. Close the top cover of the printer and see the Toner cartridge light turns off.
- Install the printer drivers from the CD provided with the printer. Print a test page and check the cartridge levels of the printer.
- If the test page is successful than you have configured the printer correctly.
Troubleshooting the printer:
You may encounter different problems when working with the printer. You need to troubleshoot these problems in order to make it work properly.
- Read the printer manually. Study the safety instructions in the manual.
- Try printing after connecting the printer to another computer.
- Try printing a document after replacing the cartridge. If the printing is faulty even after replacing the cartridge, it is almost certain that there is a fault in the printer.
- Wear an antistatic wristband. Disconnect the printer from the power supply.
There are number of reasons why a printer can stop functioning. The computer may not recognize the printer or the printer settings may be incorrect.
- If the printer is displaying flashing lights, refer to the printer manual. The problem that is causing the flashing lights will be explained in the manual.
- Check if the printer is getting power supply by checking the power LED on the Control Panel.
- Check the paper that is loaded in the printer is properly placed and is not jammed. If necessary, adjust the edge guides of the printer.
- Find out if the cartridge in the printer is new or used. If the cartridge is new, ensure that the protective plastic layer on the cartridge has been removed.
- Check the cable connections of the printer. Run the printer self test. The printer self-test varies from model to model. Refer the instructional manual of the printer to run the self-test. If the printer fails the self-test, the printer has a problem.
- Check if the print head is moving. A stationary print head could be the result of a failed transport motor. If the printer passes the self test, print a test page from the computer. IF the test page does not print properly, the problem is due to an improper connection between the computer and printer.
- If there is no problem with the connectivity and window test page is not coming, then the problem may be caused due to improper configuration.
- Reinstall the printer driver and check for the windows test page again.
- Check the computer port, the output may be directed to a wrong port.
- Connect the printer to another computer to see if it works.
- If there any other parallel devices connected to the computer, turn off those devices, to find out if they are causing the problem.
- Restart the printer and try to operate it. This step can help repair the mistakes in internal settings of the printer.
- Go to BIOS settings and check the USB connection settings. Change the settings if necessary. Save the settings and reboot the computer and check.
Printer driver does not function properly:
The printer driver can cause many printing problems. These problems are very difficult to detect and trace. This is because the printer driver is very complex software. A problematic printer driver can cause some fonts or formats to cause errors while printing, while others work fine. Some of the problem with the printer driver is:
- Appearance of black boxes all over the printout.
- Formation of nonsensical characters in the print out.
- The application crashes as the printing progresses.
- Missing characters or lines in a printout.
- Junk or unknown characters printout.
To resolve the problem:
- Update the printer driver. For this, contact the printer manufacturer or download the driver from their site.
- If an updated driver is not available, try to find a printer driver that is compatible with the printer.
- Install the new printer driver.