Installing and Configuring a Printer

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Installing a printer:printer

A printer is a peripheral output device. It prints data that is processed by the computer. Printers are classified as impact and non-impact printers. The Dot matrix printers are impact printers & Laser printers are non impact printer. Follow the below steps to set up your printer.

  1. Find an appropriate, flat place to keep the printer.
  2. Check the USB printer cable and study both the ends. One of the ends is called A end & B end.
  3. Connect the A end to the computer and B end to the printer. Check one end of the printer power cable to the wall socket and other end to the printer power cord connector.
  4. Turn the printer ON. Install the cartridge in the printer according to the directions in the printer manual.
  5. Attach the paper input tray to the printer. Close the top cover of the printer and see the Toner cartridge light turns off.
  6. Install the printer drivers from the CD provided with the printer. Print a test page and check the cartridge levels of the printer.
  7. If the test page is successful than you have configured the printer correctly.

Troubleshooting the printer:

You may encounter different problems when working with the printer. You need to troubleshoot these problems in order to make it work properly.

  1. Read the printer manually. Study the safety instructions in the manual.
  2. Try printing after connecting the printer to another computer.
  3. Try printing a document after replacing the cartridge. If the printing is faulty even after replacing the cartridge, it is almost certain that there is a fault in the printer.
  4. Wear an antistatic wristband. Disconnect the printer from the power supply.

General troubleshooting

There are number of reasons why a printer can stop functioning. The computer may not recognize the printer or the printer settings may be incorrect.

  1. If the printer is displaying flashing lights, refer to the printer manual. The problem that is causing the flashing lights will be explained in the manual.
  2. Check if the printer is getting power supply by checking the power LED on the Control Panel.
  3. Check the paper that is loaded in the printer is properly placed and is not jammed. If necessary, adjust the edge guides of the printer.
  4. Find out if the cartridge in the printer is new or used. If the cartridge is new, ensure that the protective plastic layer on the cartridge has been removed.
  5. Check the cable connections of the printer. Run the printer self test. The printer self-test varies from model to model. Refer the instructional manual of the printer to run the self-test. If the printer fails the self-test, the printer has a problem.
  6. Check if the print head is moving. A stationary print head could be the result of a failed transport motor. If the printer passes the self test, print a test page from the computer. IF the test page does not print properly, the problem is due to an improper connection between the computer and printer.
  7. If there is no problem with the connectivity and window test page is not coming, then the problem may be caused due to improper configuration.
  8. Reinstall the printer driver and check for the windows test page again.
  9. Check the computer port, the output may be directed to a wrong port.
  10. Connect the printer to another computer to see if it works.
  11. If there any other parallel devices connected to the computer, turn off those devices, to find out if they are causing the problem.
  12. Restart the printer and try to operate it. This step can help repair the mistakes in internal settings of the printer.
  13. Go to BIOS settings and check the USB connection settings. Change the settings if necessary. Save the settings and reboot the computer and check.

Printer driver does not function properly:

The printer driver can cause many printing problems. These problems are very difficult to detect and trace. This is because the printer driver is very complex software. A problematic printer driver can cause some fonts or formats to cause errors while printing, while others work fine. Some of the problem with the printer driver is:

  1. Appearance of black boxes all over the printout.
  2. Formation of nonsensical characters in the print out.
  3. The application crashes as the printing progresses.
  4. Missing characters or lines in a printout.
  5. Junk or unknown characters printout.

To resolve the problem:

  1. Update the printer driver. For this, contact the printer manufacturer or download the driver from their site.
  2. If an updated driver is not available, try to find a printer driver that is compatible with the printer.
  3. Install the new printer driver.